Below is a sample price table to give you a general idea of how much it costs to rent a charter bus in Dallas. Keep in mind that this is an estimation, and the actual cost may be higher or lower depending on your Dallas group trip and its itinerary.
| Bus Type | Per Hour | Per Day | Per Mile |
|---|---|---|---|
| Charter Bus | $160 – $230 | $1,620 – $2,100 | $5.75 – $7.20 |
| Minibus | $145 – $200 | $1,500 – $1,920 | $5.00 – $7.00 |
*The exact price of your Dallas bus rental may vary depending on different factors, as outlined below.
**There is a five-hour minimum rental for Dallas charter buses. You may incur extra charges for mileage overages. Our representatives will be happy to explain in more detail if you have questions.
The price of a charter bus rental in Dallas depends on a few factors. When creating your custom price quote, our team will take into consideration the following:
Passenger Count: Your passenger count is important to have finalized before you get a price quote, as it determines what vehicle you are matched with. If you are matched with a larger vehicle than you end up needing, you may end up paying more than necessary—for example, if you think you will have 23 passengers, you would be matched with a 25-passenger minibus. But if you only end up needing space for 20 people, you could have been matched with a smaller 20-passenger minibus instead.
Vehicle Type: Depending on your final passenger count, you will be matched with either a Dallas minibus or a full-size coach bus. The vehicle you are matched with also depends on amenities you request. If you need undercarriage storage and an onboard restroom for a construction crew shuttle bus, for example, that can only be accommodated in a full-size charter bus.
Time of Year: The busiest season for charter bus travel is typically in the summer months like May, June, and July. This is due to graduations, summer vacation, and other seasonal events. Buses tend to be in higher demand this time of year, which can lessen availability and drive up pricing. If you have an event planned during this time, be sure to secure your Dallas charter bus as far in advance as possible to get a better price.
Add Ons and Extra Fees: While your Dallas charter bus rental covers gas, the services of a driver, trip insurance, and many other elements of your trip, it doesn’t cover everything. You will need to account for tolls, parking fees, and lodging for your driver (for overnight trips) along with their tip. A tip is not required, but drivers work hard to keep you safe, and a cash tip anywhere from five to ten percent of your rental cost is standard.
If you ever have any questions about how the price of your Dallas charter bus is determined, feel free to ask us anytime. We are an open book!
Wondering how this all plays out in the real world? Below are a few scenarios where you can book a charter bus in Dallas and what it would cost you.
A bride and groom are having a joint bachelor/bachelorette party. They each have seven members in their party, making their total passenger count 16. Instead of splitting up into multiple different rideshares during the night and dealing with parking fees and staggered arrivals at the hotel, they decide to book a wedding shuttle bus for their special day.
They are matched with an 18-passenger minibus for a day and five hours to cover their festivities. The first day costs $1,800 and the second day of five-hour coverage costs $150 per hour, bringing their total to $2,550 or only around $160 per person. They also tip their charter bus driver $200 at the end of the trip in cash.
A team is planning to fly into Dallas for an industry event at the Kay Bailey Hutchison Convention Center. The 22-person team is looking for reliable group transportation from Dallas Fort Worth International Airport so that they don’t need to go through the nightmare of renting multiple cars, filing different expense reports to get reimbursed, or even missing breakout sessions because they were late securing transportation.
They call our team to inquire about a charter bus in Dallas for corporate events. After explaining their situation, they are matched with a 25-passenger minibus that has onboard WiFi, power outlets, and overhead storage for two days. Each day is a flat rate of $1,800 and brings their total to $3,600 for the weekend. The company tips their driver $300 at the end of their trip.
A class of 30 plans to take a trip to the Dallas Zoo at the end of the year to learn about conservation and celebrate the incoming summer. Their teacher needs to find a school trip charter bus that has a wheelchair lift, as the regular school bus that has one is out of commission.
The teacher contacts our team and is matched with a 56-passenger charter bus that has a wheelchair lift along with onboard restrooms, undercarriage storage for picnic supplies, and TVs for the ride. They rent it for a five-hour minimum at $200 an hour, or a total of $1,000 and only around $34 per student. The driver is tipped $75 at the end of the trip in cash.
Have any lingering questions about booking a charter bus? Ready to get your free, no-obligation price quote on a Dallas bus rental in just minutes? Contact the Dallas Charter Bus team any time at (214) 396-2444 and we can find you exactly what you are looking for in no time. Talk to you soon!